The Compulsive Need for Comprehensive Fleet Management Data

Fleet Management is an intricate process and many a times fleet managers misinterpret their fleet efficiency, which draws them to take decisions on the basis of apparent costs involved instead of wide-ranging fleet management data. While the fleet managers feel that they are more or less in control of the costs, yet the chances are that they may have been ignorant about certain aspects of fleet data without which the real cost of the fleet management cannot be calculated! So the question, which arises here is- how can fleet data be obtained that will enable the fleet manager to put to the best use to maximize fleet efficiency?

Many fleet managers overlook vital fleet data like idle time for a particular vehicle or a set of vehicles. It is this data that can spin around fortunes in favor of the organization. But the naivety and ignorance about the fleet management data fails many in taking effective decisions.

 

Thus, it is imperative to have data for the smooth functioning and management of the overall fleet and take critical business decisions. Let us delve into the reasons that explain the importance of fleet management data. Here we go:

1. Weak Reporting

If you are facing challenges in completing a report in detail and are unable to squeeze vital inputs like service history data, future purchases, and asset retirement, you know you have a weak report that misses out this vital data. No doubts guessing that without comprehensive data it is absolutely difficult to prepare such reports. Had you mapped the total miles driven for the pre-defined time or the rules broken by drivers through the journey, you would have been in a position to answer the same. Every detail is important in lieu of collating data across the fleet. Concise fleet data is a must to guarantee compliance. This can be achieved with the use of various tools like MS Excel and other high end software readily available in the market and helps in preparing business reports for planning, reviewing and budgeting. However, the mandatory requirement is that the Fleet Management software should provide the facility to track these vital data for you, from which you could extract the requisite data and conduct the analysis in MS Excel. There are many companies which provide Fleet Management Software which can help in achieving this.

2. Repair Decisions

It's so simple to answer questions about a vehicle that needs to be fixed or repaired. However, how about dealing with bosses who shower a volley of unexpected questions like:

1.    What's the impact of the repair of this particular vehicle on the profits?

2.    What's the degree of repair requirement - minimum or maximum?

3.    Is repairing the vehicle better than a replacement?

4.    Describe the cycle of failure between the next repair window?

5.    How much time is wasted while the vehicle remains at the repairing center and is fit to assume charge?

Such questions are thrown back at the data analysts by the fleet managers and the process takes a while, hence, a lot of time is wasted. However, if only the data is streamlined and process automated, it will help in easy maintenance and extraction thereby saving a lot of time.

3. Incorrect Fuel Information

One of the toughest challenges faced by the fleet managers is the correct record of fuel expenses, which come handy during budgeting, planning and mitigation. The volatility of fuel prices makes it all the more difficult to keep a track record manually, which in turn is a requisite for cost-management strategy. Real time fuel updates include total consumption, excess and under mileage calculations. This is yet another hassle for the management. Thus, the compulsive need for comprehensive data arises as it forms an important part of cost-reduction solutions. However, a modern fleet management solution takes care of all the dynamic cost analysis and helps sort your business needs.

4. Optimum Use of the Vehicles

As and when the fleet grows, it is important for an organization to track the usability of its vehicles and to ensure that the vehicles of the fleet are used optimally such that the case of one vehicle is not being used at all while the other vehicle being preferred for all the duties, resulting into extensive use. This need should be managed by your Fleet Management Software.  So long as the comprehensive data is missing, fleet managers will have a tough time in checking, which vehicles are lying idle in the parking space and which ones are used extensively. Hence the need for a viable fleet management solution is a must to keep a tab on all the vehicles and ensure that every vehicle is used to the best of its capability.

How can Cab service providers improve women safety?

Relevant Govt. agencies has ordered for installing GPS Tracking Devices yet the organization flout the legal guidelines which raise security concerns. The Tracking device can help in avoiding the crime against women thus save the organization from unnecessary hassle and shame of poor standards. Here are few advantages you get with GPS Tracking devices:

1. Real Time Vehicle Tracking

2. SOS Panic Button for Women and Children at Rear Seat

3. Way-Point Setting

4. Geo Fencing

.....Read More How can Cab service providers improve women safety?

Role of Telematics in Transport Management

The progressive development of any country can be confidently inferred through how well the transportation services are available in the country ensuing the latest technological development that gives operational efficiency and business productivity with shared resources for transportation of goods and public services. The recent disruption in vehicle technologies and vehicle telematics coupled with mobility solutions have given patronage and has equipped business enthusiasts with unrivalled attitude to endeavor to bestow quality customer services.

.....Read More About Role of Telematics in Transport Management

Emerging Demand for Fleet Management Solutions in Mumbai & Pune

As we all know Mumbai have relatively safe Public Transportation system and services than rest of India, but to ensure more safety and convenience to passengers the Public and Private Transportation Service Providers are thinking proactively and largely accepting the implementation of Vehicle Tracking Devices.
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Growing Trends In Fleet Management System Market

Women safety is major concern in metro cities, specially in Delhi, as more and more case are reported for safety of women in city. Delhi government has introduced a law, where every commercial vehicle have to have GPS based tracking system in order to ply on Delhi roads, failing it their permit will not be renewed.

.....Read More About Growing Trends In Fleet Management System Market

4 things you should see in Fleet Management Software

1. Robust Application

2. Complete Solution

3. Customizable

4. Service and Up Gradation



Robust Application: The software you are selection for your enterprise fleet, it should be robust and must be capable enough to work seamlessly in big data environment. If it is a web application, it should be fast (Minimum Load time) with capability of real time data access and up gradation.

As a Business organization, you cannot afford a single day system downfall. So, robust fleet management software should be your first priority.

Complete Solution: You must select a Fleet Management Software Vendor who offers you a complete solution. The software must possess all features and functions that can add business value. It must posses feature set to manage end-2-end fleet management activities that comprise vehicle financing, vehicle maintenance, vehicle telematics (tracking and diagnostics), driver management, speed management, fuel management, customer record management and health & safety management.

Customizable: The fleet management processes are different for varying requirement for managing Fleet of diverse commercial motor vehicles that comprise cars, ships, vans and trucks, as well as rail cars. The operational process for a Taxi Management Service Provider and Cab Management service provider will not be similar to Inter-State Transporter involved in load transportation. Also, the requirement will be different for small and large enterprise fleet owners. The service provider you are choosing must have capability to offer you package with customized Software product. It will help your organization to continue with existing operational processes.

Renewal and up gradation: The requirement changes with time and so are the Business Needs. The software product vendor must come-up proactively with new advanced features and functions that can further help Fleet Service provider to improve his services and bring operational effectiveness. You must select that software which offers you services with market trends and requirement. For Example, 21st century is an era of mobility and mobile application for information access and dissemination. The fleet management software solution must have accessibility on smartphone moreover on other smart devices.

These are 4 requirements you must check in fleet management software. But, you must also ensure the Post sales services and previous experience of the software product service provider. It is very important to select vendor who is receptive to your requirement and feedback with prompt services in case of breakdown.

Fleet Robo – Fleet Management solution has been providing vehicle tracking and end-2-end fleet management solutions to taxi service provider, car rental companies, transporters and logistic companies and to small scale companies involved in transportation business with quintessential capability to provide customized fleet management software solution that suits both the requirement and budget of the company.

Fleet Management Software System

Fleet Management is not a jargon to denote Fleet Monitoring and Control (Vehicle Tracking and vehicle dispatching) only. It is a much broader term that encompasses all related activities that help in managing vehicle financing, vehicle maintenance, vehicle telematics (tracking and diagnostics), driver management, speed management, fuel management, customer record management and health & safety management. It is a challenge in itself to manage the plethora of activities involved manually. If you are not able to manage it effectively, believe me, you will be losing somewhere and hampering your business landscape!!



Fleet Management Software has emerged as powerful tool to streamline operational processes involved in Fleet Management. In fact, they are shaping the success path for leading Transport organizations by cutting down overhead expenses, bringing efficiency and increasing returns. How the Fleet Management Software is helpful for Transporters and Big Enterprise Fleet? Fleet management software is computer aided software that enables fleet operators to accomplish a series of specific tasks in the management of any or all aspects relating to a fleet of vehicles operated by a company, government, or other organization. These specific tasks encompass all operations that are involved in managing Vehicle Life Cycle to extract sustained outcome and Business value from it.

There are many companies existing with small service packages naming it as fleet management software but it hardly comprise elements to cater to need of big enterprise fleet and in fact not able to needs of Small enterprise fleet management also. Moreover, there are different requirements for managing Fleet of diverse commercial motor vehicles such as cars, ships, vans and trucks, as well as rail cars. But where is the solution for such dissimilar customer requirements?

As an enterprise what 4 things you should see in Fleet Management Software:-

1. Robust Application

2. Complete Solution

3. Customizable

4. Renewal and Up gradation

Fleet Robo is a set of solutions which aims at optimizing the usage of shared resources of transport industry. It empowers the fleet owners and operators with IT driven system which helps in managing and controlling the fleet across different terrain during transit.

It has functionality to analyze and optimize route for goods and personnel transportation by vehicles consequentially which saves time and fuel for ecological aims of reducing organizational carbon footprint on earth. It automates manual processes with IT Enabled solutions which nullifies the use of physical maintenance of records thereby saves time and brings operational efficiency. You don't have to ask chauffer for trip related information. It is an end-to-end solution of fleet management for fleet owners.

Fine Tune Your Vehicle for Better Performance

Proper Inflated Tyre

Under inflated: The under inflated Tyre increases drag on car and therefore it requires more fuel. The Tyre gets heated and increases rolling resistance there by require more push to maintain speed therefore require more fuel consumption. Properly inflated Tyre may increase efficiency by up to 3 %. You may check in 1-2 week, the proper Tyre pressure usually mentioned below side of car door.

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